The 1099s report allows you to print miscellaneous, interest, and/or retirement 1099s for your vendors as well as the 1096 for your company.
You can print on standard preprinted forms or on blank NELCO forms and reprint 1099s as needed. It is recommended that you print an Edit List to verify the information before publishing the 1099s. Any invoices that are mismarked for 1099s can be corrected via View Transaction Inquiry (More Information).
Filters
- The Companies option is displayed only if you have more than one company with the same Federal ID Number.
- Select the Calendar Year.
- Choose the Report Type:
- Edit List - The Edit List lets you review your 1099 details before generating the forms. Select whether to include the address, then select the Report Type: Interest, Miscellaneous, Retirement, or NEC. Include Address? – Check this box to include the vendor’s address on the Edit List.
- Use E-File Service: This option lets you process your 1099s online via Nelco’s E-File Service. The service files your Federal and State forms, mails 1099 forms to vendors, and even emails links to vendors so they can access their forms online. The "How to use E-file with Financials" document provides more detailed information on the E-File process.
- Print 1099s - Print the 1099s for Interest, Miscellaneous, Retirement, or NEC.
- Create File for Electronic Submission - Creates a file for manual electronic submission. Visit https://fire.irs.gov for more information on filing 1099s electronically.
- Use the Combined Federal/State Filing Program? – Some states participate in the combined federal/state filing program (see IRS Publication 1220). Checking this box adds additional information to the file for the IRS.
- Choose the Type:
- Interest
- Miscellaneous
- Retirement
- Select Vendors.
- Check box to Print Only Vendors Meeting Minimum Dollar Amounts?
- Enter Minimum Amounts.
- Available fields depend on the selected Type. When this option is selected, you can specify the minimum amount a vendor must have been paid to be included on the edit list report or 1099s.
Company Info
- Select the Company Info tab.
- Complete all of the fields with a red asterisk.
Options
Options are only available when the Report Type is set to "Print 1099s" on the Filters tab.
- Select the Form Type.
- Blank NELCO Forms: This option generates PDFs of NELCO forms for your 1099 and 1096 (if selected).
- Preprinted Forms: This option is available for Interest, Miscellaneous, and Retirement, but not NEC. This option generates PDFs of data only for preprinted forms.
Important: Copy A must be printed on a red preprinted form. This prints first with just the data. Then the other copies may be printed on blank forms with the form image and data.
- Select the Form to Print option.
- The available options will vary depending on which Type you have selected on the Filters tab and which Form Type you have chosen on the Options tab.
Important: Shelby Financials only supports the blank Universal format for Form 1099-NEC. Please visit Nelco's site for compatible forms.
- Check the box for Print 1096 after 1099s Finish.
- Complete the 1096 Contact Info fields if applicable.
Electronic File Info
Electronic File Info is available when the Report Type of Create File for Electronic Submission is selected on the Filters tab.
The following fields are required and are included in the manual electronic file:
- TCC Code - (five-character alphanumeric Transmitter Control Code assigned by the IRS)
- Contact Name
- Contact Email Address
- Contact Phone Number
Report
Report results vary by the selected Report Type. For the Edit List and Print 1099s, a report will be generated.
Important: You may see a pop-up window to log in or create an account to use E-File. Pop-ups must be enabled in your browser to download the 1099 forms and the electronic file.
- Click the Run Report button to generate a preview of the report. Refer to the Report Preview help page for more information.
- Click the Clear Preferences link to reset all your report preferences to their defaults.
- Click the Close Report button to return to the dashboard.
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