The Void Checks Utility allows you to void transactions within Accounts Payable.
When voiding an Accounts Payable payment that is tied to a Purchasing Management Purchase Order, then that purchase order will no longer show “paid.”
This Section Includes:
Select Checks to Void
Select the Vendor by clicking the (not set) link or the Search icon. This displays the Person Search window. By default the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. You can also search by City and State. Select the vendor for which you are voiding checks and click the Select button. Alternately, click the Close link to return to the previous page without selecting a vendor.
NOTE: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of vendors by searching for just a comma.
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Click the Search
icon by the Check # field to display the Check Search window. Double-click on the check you wish to void or select it and click the Select button. You can also click the Cancel link to return to the Void Checks page without selecting a check.
- Click Add to Grid.
Void Check Edit Report
The Void Check Edit Report button is available once you add at least one check to be voided in the grid. You can also select the top box to select all checks in the grid. Click this button to display a preview of the Accounts Payable Void Check Edit report. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Click the Close Report button to return to the Void Checks page.
Post Voided Checks
Void Checks - Post allows you to preview the Accounts Payable Void Check Register Journal before finalizing. This report shows the detail of every check you are voiding and Final Totals at the bottom of the report. You can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print. Edit the Posting Date if desired and then click the Finalize Post button which finalizes your void checks and posts them to General Ledger. Click the Download Positive Pay File button to download the positive pay file.
NOTE: The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger History so that it can be viewed on reports and on the View Posted Journals page within General Ledger. This allows you to skip having to edit and post the journal entry in the Manage Unposted Journals page in General Ledger.
If you do not wish to post your void checks click the Cancel link to return to the main Void Checks page.
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