Manage Payment Processing allows you to pay invoices, import Shelby Teller payments, enter miscellaneous cash payments, and add/apply unapplied cash.
This Section Includes:
Filters
- The following options are available. Choose the appropriate Filters as needed.
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- Revenue Centers
- Sources: Only shows if you have set up sources.
- Users: Only shows if you have at least one payment pending on the Manage Payment Processing page.
- Click the Search button to display results or the Clear Filters link to reset all filters.
Payment Processing Grid
The grid displays unsaved payments matching the selected filters with the following columns:
- Bill To
- Check #
- Payment Date
- Check Amount
- Unapplied Cash
- Use ACH? - When selected, an ACH tab becomes available where you enter the ACH information.
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Attach: Hover over the Attach
icon to see any notes on the attachment(s) and the filenames of attached files.
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Note: Hover over the Note
icon to preview the note.
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Setup: Hover over the Information
icon to display user and time information for when the payment was set up and last updated.
- Double-click on a payment or click the Edit
icon to edit a payment in the grid.
- You can also click the Add New Payment link to add a new payment.
Click the Delete icon by a payment in the grid to be prompted to delete that payment.
Click the Choose File button to select a Shelby Teller file for import.
Once the file is selected, click the Import Shelby Teller button to begin the import process.
| The Add New Payment link does not display if a Shelby Teller Import is in progress. |
Import Check File
The first item to be imported displays. This page is identical to the Payment Processing - Update page (More Information) with the addition of a note informing you how many more items are left in the import. For each imported payment, Accounts Receivable displays the person associated with the NameID from the Shelby Teller file. If there is no person associated with that Name ID, the system looks up the DFID and DFIAcct on the ACH records in the program. If the check information is not associated with a record, the Person Search window allows you to manually select the individual to which the payment belongs. Once a name is selected, it is automatically associated with that check information in the future.
For each imported payment you apply the amount to Invoices, Miscellaneous Cash, or Unapplied Cash, as appropriate.
- When ready, click the Apply button to move on to the next payment in the import.
Click the Cancel link to return to the Payment Processing page.
If there is already a Shelby Teller import in progress, click the Resume Shelby Teller Import button to resume the import process or the Clear Shelby Teller Import link to cancel the current import completely.
| Payments already applied are not removed from Payment Processing if you choose to Clear Shelby Teller Import. Remove these items from Payment Processing before importing the same file again as otherwise you will have duplicates. |
Your payments appear in the grid after finishing the import. Each payment imported from Shelby Teller has the following Note: 'From Shelby Teller Import.'
Payment Edit Report
- Select the payments you want to view.
- Click the Payment Edit Report button to display a preview of your report. In the Report Preferences area, you can select the Report Type:
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- Detail: All detail for each payment is displayed along with totals for each check number and final totals.
- Summary: A summary for each customer is displayed along with final totals.
- Images: All images from each payment are displayed along with the customer, check #, date, and amount.
If your report type is Detail you can also select to Print Notes and Print Setup Information.
- Click the Run Report button to display a preview of the Payment Edit Report. You may also click the Clear Preferences link to reset all of your report preferences to their initial values. Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.
- Click the Close Report button to return to the Payment Processing page.
Process Payments
- Select the payments you wish to process within the grid. You can also select the top box to select all payments in the grid.
- Click the Process Payments button to begin the posting process.
|
Bank Account The bank account used for your payments in the journal entry sent to General Ledger is based on your currently selected bank account. You can change the bank account in Current Financial Settings (More Information). |
This Section Includes:
Payment Report Preview
- Preview the Accounts Receivable Payment Final Register before printing. In the Report Preferences area, you can choose to Print Notes and Print Setup Information. If you have changed the selected options, click the Run Report button to display an updated report preview.
You may also click the Clear Preferences link to reset all of your report preferences to their initial values.
- Once the preview displays you can navigate the pages, export to several formats (e.g., PDF, Excel, Word), and Print.
Finalize Post
Edit the Posting Date if desired then click the Finalize Post button to finalize your payment process and post to General Ledger.
Note: The Post Directly to General Ledger without Editing option allows you to have your journal entry posted all the way through to the General Ledger History so that it can be viewed on reports and on the View Posted Journals page within General Ledger. This allows you to skip having to edit and post the journal entry in the Manage Unposted Journals page in General Ledger.
If you do not wish to finalize your payment process, click the Cancel link to return to the Payment Processing page.
Updated