Monthly Statements

The Monthly Statements report allows you to print Accounts Receivable Statements.

This Section Includes:

• Filters
• Options

Filters

1. Complete the following filters as needed.

• • Statement Start Date
  • End Date. This date range is used for selecting detail to print on the Statement based on the Invoice Date. The End Date of this range is displayed on the Statement as the Statement Date.
  • Include Statements with Zero Balances?
  • Include Statements with Negative Balances?
  • Include Zero Balance Invoices on Statements?

A zero-balance invoice is an invoice that never becomes an open invoice; it has both positive and negative detail lines that equal zero or detail lines that contain no amounts. Examples of these types of invoices would include a scholarship the church is giving to a person for a seminar they are sponsoring or if an item with a certain monetary value has been given as part of a purchase at the bookstore.

• • Due Date for the statements. 
  • Bill To's
  • Revenue Centers
  • Sources
  • Divisions: There is a filter for each division you have set up in Preferences.

Options

1. Complete the following options as needed.

• Statement Design - Select from the drop-down list. This determines what prints on your statements and how they are laid out. You can create and modify statement designs in Modify Statement Design (More Information).
• Report Options:
  • Print One Statement Per Customer
  • Include Invoice Distributions and Payments: This includes items, item descriptions, item amounts, and all payments for the invoice.
  • Email Statements?: Select this check box to send an email statement to each customer that has a valid email address and a phone number. The last 4 digits of the phone number is the security code used to open the attached PDF statement.
    • Send Statements without PDF Security?
    • Send Email to All Addresses on File?
    • Email Message
    • Include Customer Name On Invoice Description
  • Sort By
    • Bill To
    • Bill To Postal Code
    • Customer - The customer options are only available if you are choosing to Print One Statement Per Customer. You can also enter a Message to appear on the statement
    • Customer Postal Code
  • Memo Text

Report:

1. Click the Run Report button to generate a preview of the report. Refer to the Report Preview help page for more information. Click the Clear Preferences link to reset all of your report preferences to their default values if needed. 
2. Click the Close Report button to return to the dashboard.

Updated February 20, 2025 20:28