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Modify Revenue Center Information allows you to establish as many revenue centers as needed. You need a different revenue center for each different asset checking account or accounts receivable account in your chart of accounts. There may also be times where you want to keep certain areas of your accounts receivable separate for reporting. In this case, you have the option of using multiple revenue centers.
This Section Includes:
Revenue Center Information Grid
The grid displays revenue centers for your currently selected company with the following columns:
- Description
- Active: A green check in this column indicates that the revenue center is active.
- Account Structure: The levels that you have set up within General Ledger.
- A/R Account: This column displays the words 'Cash Basis' if the revenue center is set to be on a cash basis.
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Setup: Hover over the Information
icon to display user and time information for when the revenue center was set up and last updated.
Double-click on a revenue center or click the Edit icon to edit a revenue center in the grid. You can also click the Add New Revenue Center link to add a new revenue center.
Revenue Center > Update
Revenue Center Information - Update allows you to Add New Revenue Center or edit an existing revenue center. Enter the Description for the revenue center and specify if it is Active.
This Section Includes:
General Ledger Interface
In the General Ledger Interface area, specify the General Ledger account information:
- Unapplied Cash: Usually a liability account (you can select a liability or asset account)
- Cash or Accrual Basis: Select Accrual or Cash (see below)
- Accounts Receivable: Asset account (does not appear if Cash Basis is selected)
- Discount: Usually an expense account (you can select an income or expense account)
- Write Off: Usually an expense account (you can select an income or expense account)
- Sales Tax: Liability account (required if you use sales tax)
- Late Charge: Income account
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Cash or Accrual Basis Accrual Basis causes Accounts Receivable to send entries to General Ledger both when invoices and payments are posted. The income account is credited and the accounts receivable account is debited at the time invoices are posted. The bank account is debited and the accounts receivable account is credited when payments are posted. Cash Basis causes Accounts Receivable to only send entries to the General Ledger when payments are posted. The income account is credited, and the bank account is debited. Bank Account The bank account used for General Ledger journal entries originating in Accounts Receivable is not based on the revenue center but rather your currently selected bank account. You can change the bank account in Current Financial Settings (More Information). |
Late Fees
Enter the Late Charge Fee and the Minimum Balance for Fee. The late charge fee is a dollar amount (e.g., 5.00 for $5) and is not charged if the balance is under the minimum amount.
Enter the Late Charge Rate and the Minimum Balance for Rate. The late charge rate is a percentage to be charged (e.g., 2.00 for 2%) and is not charged if the balance is under the minimum amount.
The Default Days Due is used to calculate the Due Date when you enter a new invoice.
Online Payment Options
You must fill out this section if you want to allow external users to pay their invoices from the selected Revenue Center using the Portal.
- Online Title/Portal Grouping Tool:
NOTE: To show grouped invoices for more than one Revenue Center in the Portal, enter the same information in the "Online Title/Portal Grouping Tool" field for each Revenue Center that you would like show together. The "Online Description" is what shows in the Category column in the portal when selecting to pay invoices. The "Category" column only shows when the revenue centers are consolidated/grouped.
Example 1: If you have multiple revenue centers for your school like Day Care, Elementary, and High School that you would like to show together in the Portal, you could type "School" in the "Online Title/Portal Grouping Tool" field or whatever makes the most sense to you for each of the three revenue centers. For this to work, what you type in this field must be keyed exactly the same.
Example 2: For Insurance Billing and Pension Billing, you might type "Billing" in the "Online Title/Portal Grouping Tool" for each revenue center.
- Online Description: If left blank, the Online Description defaults to the Revenue Center Description.
- Online Bank Account:
- Credit Card Gateway:
- ACH Gateway:
| You can select one or more of the following: Credit Card Gateway, ACH Gateway. Available options in these menus are set up in the Payment Providers area (More Information). |
When finished click the Update button to save all changes, the Reset link to undo all changes since the last time the revenue center was updated, or the Cancel link to return to the prior page without saving.
Updated