Account Amortization-Update allows you to enter or edit Amortization Items. There are four tabs on the update page: Setup, Attachments, Note, and History.
This Section Includes:
Item Information
- Enter the Description of the item.
- Then enter the Amortization Amount. This is the total amount of the expense (or income) you are distributing.
- In the # months field enter the number of months over which the amount should be amortized. You can use up to three digits in this field.
- The system displays the Per Month amortization on the right.
- Finally, select if the item is Active.
| You do not need to use negative amounts in the Amortization Amount field when amortizing income. The system automatically makes the correct entries to the General Ledger depending on whether you are amortizing expense or income. |
Setup Tab
Vendor Search
-
Click the Search
icon or the (not set) link to display the Person Search window. First choose the Application from the drop-down list.
-
- All Applications
- Accounts Payable
- Account Recievable
- Donors And Gifts
- Remittance
- Check or uncheck the "Only Active?" box as needed.
- (Required) Enter the Name to search. By default, the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. Enter an "*" to search all.
NOTE: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of vendors by searching for just a comma.
- You can also search by City and State.
- Click Search.
- Select the vendor for which you are creating the transaction and click the Select button. Alternately, click the Close link to return to the previous page without selecting a vendor.
Detail
- Select the Date Purchased.
-
You can also click the Search
icon to associate the item with a Purchase Order #.
- If desired, enter the Invoice #. These three fields are informational and do not affect other applications.
- Select the Amortization Start In from the drop-down list. You have the option to select any period in the current or previous year.
- Enter in your level information according to your account structure and the Source Account for the item.
Destination Accounts
In the Destination Accounts grid, enter in your level information.
NOTE: Click the icon or press "s" in any field with the Search icon to display a Search window. Use the filter at the top to narrow down your selection. In the Account Search window you can also specify the Account Type in a drop-down list. You can then double-click the item you want to select or click the item and click the Select button. Click the Close link to return to the Update page without making a selection.
- Select the destination Account.
- You can also select a Project.
- Finally, enter the Amount.
-
After entering all information for the detail line, you can click the Add New
icon to add another detail line if desired. As many detail lines as needed can be added in this fashion. You can also enter a number between 1-99 above the grid and click the Add New Lines
icon to add multiple lines at once (e.g., Add 10 New Lines).
| Lines in the Destination Accounts grid must total the Per Month amount. |
Attachments Tab
The Attachments tab allows you to attach files accessible from your device or to scan image files using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.
Note Tab
Enter a note in the field provided if you wish.
History Tab
The History tab displays all amortization activity for the item. For each history listing the Date, Period, Amount, and Journal information display.
When finished click the Apply button to save the item and start entering a new item, the Update button to save changes to the item and return to the Account Amortization page, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the Account Amortization page without saving your changes.
Updated