Enter Transactions

1. Enter Transactions allows you to enter Deposits on Hand transactions.

This Section Includes:

• Person Search
• Transaction Update
  • Transaction Tab
  • Attachments Tab
  • Notes Tab

Person Search

1. (Required) Enter the Name to search. By default, the search text for the Name field searches for last names and organizations. To search for first and last names enter your search in the "lastname, firstname" format. Enter an "*" to search all.

NOTE: Search for just a first name by starting your search with a comma (e.g., ", James"). Display a complete list of names by searching for just a comma. You can also search by City and State.

2. Click Search.
3. Select the name for which you are creating the transaction and click the Select button. Alternately, click the Close link to return to the previous page without selecting a name.

Transactions Update

1. Use the drop-down to select the Account Type. 
2. Select the Account Number of the transaction.
3. All open accounts for the selected Depositor are listed. The Account Name and Balance before this are also displayed.

This Section Includes:

• Transaction Tab
• Attachments Tab
• Note Tab

Transaction Tab

1. Specify the Transaction Type:

• • Deposit: Deposits money into an account (CD, IRA, Savings).
  • Withdrawal: Withdraws money from an account and generates a check in Accounts Payable. Any withdrawal penalty is indicated when you click the Update button to save the transaction.
  • Adjustment: Adjusts the account balance. A positive amount is a "deposit adjustment" and a negative amount is a "withdrawal adjustment." These transactions show up in the General Ledger as DH type entries with the word Adjustment in the line description. Adjustment transactions do not show up in Bank Account Management.
  • Deposit-Interest: Posts an interest adjustment. This option creates a transaction adding to the deposit account balance in General Ledger and charging the interest expense account specified on the account.
  • Penalty: Manually posts a withdrawal penalty to the account. This option creates a transaction decreasing the deposit account balance in General Ledger and charging the penalty expense account specified on the account.

Your available options vary according to the account and account type settings. If your account type does not allow additional deposits, then after the initial deposit you do not have a Deposit option. If your account type does not allow early withdrawals, then you do not have a Withdrawal option.

2. Select the Date.
3. Type the Amount.
4. Type the Check # if applicable.

The Has this withdrawal already been paid out option is available when the Transaction Type is set to Withdrawal. Select this option when you have already paid out the withdrawal and so do not need to generate a check in Accounts Payable. Enter the Check # used to pay out the withdrawal.

Attachments Tab

The Attachments tab allows you to attach files accessible from your device or to scan image files using the Scanner.Client.exe program. See the Attachments Help Page for detailed information regarding the attachments feature.

Note Tab

Enter a note in the field provided if you wish.

When finished click the Apply button to save changes to your transaction and start entering another, the Update button to save changes to your transaction and return to the Unposted Transactions page, the Reset link to undo all changes since the last time the page was updated, or the Cancel link to return to the Unposted Transactions page without saving your changes.

Updated February 10, 2025 21:01